Secure Document Storage and Website for Owners
As Secretary on the newly formed Board for our new Condo Corporation, I have just finished creating an informational website for our condo owners. I used Google Sites to create it as it is completely free! Though the site is published, it is still a working draft and has yet to be made public. My concern is that it is attached to my own personal Google account. I am aware that the site ownership can be transferred when the time comes; however, I know that it is more appropriate to create a Google account under our Condo Corporation.
Additionally, as Board Secretary (with no systems and protocols in place), I have been storing all condo documents using my personal OneDrive account. Again, I know that all documents should not be tied to my personal cloud storage and should be in the Condo Corporation’s cloud storage.
I would like to set up a Condo Corporation Google account and have all aspects tied to that account using Google products. I like Google due to the fact that we can create a website for free which is important as we are a small 32-unit condo community. I am aware of many other options such as CondoGenie, WildApricot, HOA Express, etc. but am trying to come up with an effective yet free solution.
I have two questions:
1) Any Condo Boards have any experience using Google Sites to create a website intended for all condo owners to view? Pros/Cons?
2) Any Condo Boards have experience with using a Google account to manage all aspects of Condo Corporation business. For example:
Board access: individual email accounts, website editing, secure and accessible document storage, calendar scheduling, etc.
Owner access: website viewing and access to some documents (but not all).
FYI, we have hired a property management firm to assist with our daily operations.
I would certainly appreciate any experience or expertise that COF members would be willing to share.