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  • SGM and AGM Votes and Minutes

    Posted by Karen Cooke on February 26, 2023 at 11:06 am

    Our Board called and held a hybrid SGM (some in-person, online & proxies) in mid-January. A vote was taken to remove a Board Member. No “official” result of the vote was announced and a comment was heard from the chair that they’ll share it in the minutes. To date we have not received the Unapproved minutes which brings me to the following questions:

    1. What is the required timeframe SGM minutes must be distributed to the Unit Owners?

    2. Is it a requirement by the Chair/Board to announce the results of “official” vote count(s) at meetings such as SGM’s, AGM’s and any that Unit Owners are present and have voted?

    I appreciate any feedback, suggestions, recommendations.

    Thank you.

    Dana Bouwman replied 9 months, 1 week ago 3 Members · 2 Replies
  • 2 Replies
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  • Terry Gibson

    February 26, 2023 at 3:36 pm

    Re SGM notice: What do the condo bylaws state as a notice for an AGM/SGM?

    I believe a bestpractice at an SGM:

    1) to confirm a quorum

    2) to confirm the outcome of a vote; not necessarily the number of votes.

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  • Dana Bouwman

    February 27, 2023 at 9:49 am

    There is no requirement in Alberta legislation that SGM minutes must be distributed to owners. However, a unit owner of the corporation has the right to request and receive draft minutes of any general meeting that happened more than 30 days ago. You might have to pay up to $10 to receive the document. Also, your bylaws likely require the unit owners to approve draft general meeting minutes at the AGM, so you will likely see the SGM minutes at the next AGM.

    The vote to remove a board member would just be an ordinary resolution unless your bylaws say otherwise. For ordinary resolutions the minutes of the meeting will say if the resolution was carried or lost (passed or failed).

    I suggest asking for the draft minutes of the SGM and then going from there. If you feel that the minutes don’t accurately reflect material discussions of the corporation then I would come prepared to discuss this with the owners at the next AGM, or perhaps you can organize another SGM (your bylaws likely have instructions on how to do this).

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