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Posted by: @calgaryMark
There are several entries in the Forum under ‘Governance’ and ‘AGM’ where you may find useful information. Use the ‘Search Forum’ heading above to find these entries to help your search
Roberts Rules of Order, Newly Revised is the ‘official’ and very comprehensive guide; many other writers have prepared ‘simpler’ versions for ease of use. The ‘Roberts’ organization has prepared an ‘In Brief’ version, which is easier to use, and there is also a very helpful website (but a subscription may be required).
Phil Rosenzweig and other members of the Forum have offered shorter, easier-to-use rules of order, which are more suitable for condominium board or corporation use.
Depending on where you are located, you may be able to find a Parliamentarian who could help you devise some rules of order suited to your needs, or some members of Toastmasters International could help (that’s where I received my grounding in parliamentary procedure).
Regardless of the size or complexity of your organization, a simple set of rules of procedure, published and known in advance (especially by the presiding officer), is very desirable.
Managing communication between board members is important. Ethically, all members should be involved in all communications, not one-to-one apart from the meetings themselves. That is mainly a matter of self-discipline and making sure all emails are sent to all members. There are electronic systems such as Condogenie (and probably others) that facilitate such communication.
