"It's about community. It's about bringing people together. It's about creativity and service. It's about making the community in which we live a really great place to be." - In Miscellaneous Quotes, by Andy Stoll
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Request to view Minutes Book
"Being a Board member you are privy to all discussions which have occurred since you took office. You have not specified a time frame for your request (please advise) Is there a reason in particular that you are making this request?
Please also keep in mind that minutes are posted to www.condodocs.com and all individuals are entitled to download the minutes at their cost."
This is a portion of the response I received from management company. I had requested to view the official meeting minutes book. I quoted the condominium property act, asked them to agree uoon a time that I can view these documents. I signed as a homeowner not board member.
Your help with a response is greatly appreciated
Yes, these documents should be available for you to review.
Update: In my opinion minutes should be provided as they are approved and preferably on a platform that makes access easily accessible by all owners. With the new amendment to the regulation, stage 2, makes minutes and other regularly released documents to the ownership (eg. audited financials) free of charge. Since this amendment will not be in force until July 1, 2019 we should see a transition to making these readily available. Until then, I can see them continued to being charged.
However, Service Alberta, in their discussion on Documents, shows a concern about where these documents are stored and a permanent retrieval method for Owners to be able to obtain these documents on a self serve method. The key is for the requesting party to be able to download these on to their computer. That way they have them and are not subject to changes in how or where the documents are stored. Any website or storage site must allow downloads of this information without any sort of paid subscription.
Unintended consequences: Property Managers have been making a fair amount of money from CondoPapers and others selling condo documents. They are going to be looking for increased compensation from Condo Corps to replace that lost revenue. One condominium property manager told me it amounted to about $2.50/unit/month. That adds up quickly.