Annual General Meeting

About the AGM

The Condo Owners Forum Society of Alberta (COF) invites all members in good standing to attend our Annual General Meeting (AGM). This is an important opportunity to vote on current business and elect new Board of Directors. We encourage all members to participate, either by attending or by submitting a proxy form if you cannot attend.

Proxy Information

Should you not be able to attend the meeting and would like to have someone cast your vote, please consider sending your Proxy in to have your voice heard. Proxy forms must either be emailed or received online by 5:00 pm, September 14, 2024. Click here to send your proxy in, if you wish to print the document, please email it to membership@cofsab.ca.

Agenda Highlights

1. Call meeting to order
2. Meeting Notice & Confirmation of Quorum (inclusive of Proxies) in accordance with our Bylaws:

   Quorum

   (a) Attendance in person or by proxy of twenty-five percent (25%) of the voting Members of the Society at the Annual General Meeting constitutes a quorum.

   (b) If within fifteen (15) minutes from the time appointed for a General Meeting, a quorum is not present, the meeting shall stand adjourned for fifteen (15) minutes to allow further Members to attend the meeting. If, after the adjournment of fifteen (15) minutes, a quorum is not present, the people entitled to vote who are present at the meeting shall constitute a quorum.

3. Welcome remarks and Co-President’s Report
   • Impact Report
4. Approval of the September 16, 2023 minutes
5. Treasurer’s report (Balance Sheet / Profit & Loss)
6. Stakeholder Relations Report
7. Education Report
8. Governance Report
9. Membership Report
10. Resignation of Current Board members
11. Election of new Board of Members to fill any vacancies.
    • In accordance to our Bylaws we can have up to 7 members
    • Review of Expectations of a Volunteer and COF Director
12. Question Period
13. Adjournment
14. Open Discussion

COF Board of Directors Nominee Information

The COF Board is a Working Management Board, all Board members are expected to attend and prepare for monthly Board meetings electronically. As well, each Board member must participate in at least one Team (the Teams are decided upon at the Inaugural meeting each year).

The Nominee must read Expectations of a COF Director before completing their Nomination form.

Nominees are required to complete the Acceptance of Nomination form and return it to COF on or before September 14, 2024 @ 5:00 pm, if emailing please send to membership@cofsab.ca